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Tenant Coordinator - Ingka Centres

Malmö, Skåne County - Ontdek meer over deze locatie Vastgoed & Leasing Fulltime

Vacature omschrijving


We’ve embarked on an exciting journey to transform our shopping centres into destinations always anchored by IKEA, and that go way beyond shopping, offering a carefully selected series of activities, events and initiatives tailored to the needs of the communities that surround them. That’s what we call “Meeting Places”.

We have big plans for the future that involve expanding to new locations, opening smaller-scale concepts closer to the city centres, digitalisation, and most of all, living up to shared sustainability goals.

We are looking for you who love being in a role where you can support with your expertise knowledge and your ability to coordinate and make sure things are happening in a smooth and correct way. As a person, you are social, service-minded and you enjoy networking as well as building strong relationships – even when they are remote. You have a good understanding of commercial and financial principles and the ability to view issues in terms of costs, profits, markets and added value. You bring experience from Tenant coordination or Project Management, preferably within retail developments.

You have knowledge of:
• all technical aspects of a building; connected equipment, constructions criteria as well as safety & security requirements
• how to structure and present information in all touchpoints that makes sense to end users
• planning and maintaining a work process with an end-to end thinking
• how to build external networks and attempt actions to influence external parties

To succeed in this role, you should have good knowledge of both English and Swedish, written and spoken.


As a Tenant coordinator you will have an important function in this journey by developing the collaborations and ensuring great support for our tenants. Your main mission is to ensure qualitative and smooth tenant on-boarding and off-boarding processes in all our Meeting Places.

You will:
• provide support during changes or relocation of existing tenants in thorough compliance with relevant standards and procedures
• lead, manage and support external tenant coordination service providers
• support Leasing Teams during negotiations regarding technical documents, hand-over conditions and fit-out works
• maintain updates to common standardised procedures, specifications and manuals relating to all Tenant coordination matters
• make sure that Tenants understands and follow our design and construction criteria, as well as internal safety & security requirements.

This is a temporary position till Dec 31, 2021.

In this role you will be based in Malmö, Sweden. You will have colleagues in Malmö, but also all over Europe, which means your work will be very flexible, remote and enable some travel opportunities. You will report to Natalia Alyamkina, Sales & Leasing Administration Team Leader.


Together with IKEA Retail and Investments, Ingka Centres is part of the Ingka Group.

As a long-term partner of IKEA, we share our vision, our culture and our values, while what makes our businesses different is the way we fulfil our vision. We work hard to create a better everyday life outside of the home by developing virtual and physical meeting places where people can meet shop, and connect with their communities.

In our team, we are Tenant Coordinators, Lease Data Analysts and Lease Administration Specialists. We belong to Operations Domain and the purpose of our function is to optimize the experience for the many people. We aim to achieve operational results, drive efficiency improvements and enhance commercial performance and brand value of the Meeting Places.


For job specific questions please contact the hiring manager, Natalia Alyamkina at Natalia.alyamkina@ingka.com.
Do you have questions about the recruitment process? Please contact Niloufar Rasekh at niloufar.rasekh2@ingka.ikea.com.

Submit your application through our recruitment portal, as soon as possible. We review applications on continuous basis and might close the ad when we find the right candidate.
We do not accept applications via email.
Warmly welcome with your application!

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